REGULATIONSINCUBATION PROGRAM REGULATIONS OF THE FREEDOM BUSINESS AREA FOUNDATION
adopted by a resolution of the Management Board of the Freedom Business Area Foundation on 23.12.2025
Glossary of terms:
Regulations – the Incubation Program Regulations of the Freedom Business Area Foundation;
Foundation – the Freedom Business Area Foundation with its registered office in Radom at ul. Henryka Sienkiewicza No. 36, unit 5, 26-600 Radom, entered in the register of associations, other social and professional organizations, foundations and independent public healthcare establishments, and in the register of entrepreneurs of the National Court Register kept by the District Court Lublin–East in Lublin with its seat in Świdnik, VI Commercial Division of the National Court Register under KRS number: 0000962284;
Management Board – the Management Board of the Freedom Business Area Foundation;
Key Account Manager – a representative of the Foundation authorized to manage the Incubation Program and represent the Foundation toward the Beneficiaries;
Account Manager – a representative of the Foundation authorized to represent the Foundation toward the Beneficiaries in connection with implementation of the Incubation Program in the indicated Branch or center of the Foundation or in the indicated area;
Sales Manager – a representative of the Foundation authorized to sell the Foundation’s services and conduct the procedure for commencing participation in the Incubation Program specified in § 1 of the Regulations;
Incubation Program – support provided by the Foundation to natural persons, the forms and scope of which are specified in these Regulations;
Beneficiary – a natural person receiving support from the Foundation under the Incubation Program;
Application – a request by a natural person to receive support under the Incubation Program;
Foreigner – a person who does not hold Polish citizenship;
Sub-account – a bank account of the Foundation designated by the Foundation for running the Venture by the Beneficiary.
Cooperation Agreement – an agreement concluded between the Beneficiary and the Foundation for the purpose of implementing the Venture and the Incubation Program.
Venture – an organized part of an enterprise separated within the Foundation, under which the Beneficiary carries out activities specified in the Application and the Cooperation Agreement with the Foundation, using the Incubation Program.
§ 1. COMMENCEMENT OF PARTICIPATION IN THE INCUBATION PROGRAM
§1.1. WHO MAY SUBMIT AN APPLICATION?
The Incubation Program is addressed to natural persons who jointly meet the following criteria:
a. are adults;
b. have not been deprived of public rights by a final court judgment;
c. the court has not imposed on them a ban on holding a specific position or practicing a specific profession or conducting a specific business activity pursuant to Art. 41 of the Penal Code;
d. the court has not imposed on them a prohibition on conducting business activity on their own account or within a civil partnership and on performing the function of a succession administrator, member of a supervisory board, member of an audit committee, representative or proxy of a natural person conducting business activity within the scope of that activity, a commercial company, a state enterprise, a cooperative, a foundation or an association pursuant to Art. 373 of the Bankruptcy Law;
e. have not committed a violation of regulations on unfair competition.Only Ventures may be implemented within the Incubation Program that:
a. comply with generally applicable law, the principles of social coexistence and ethical principles;
b. do not constitute an impediment for other Ventures implemented in the Incubation Program;
c. do not require holding an appropriate concession, permit or entry in the register of regulated activities;
d. have been reported by means of a correctly completed Application, have positively passed the application procedure and, by decision of the Sales Manager, Key Account Manager or Account Manager, have been admitted to participation in the Incubation Program.The decision as to whether the Beneficiary and the Venture meet the requirements specified in sections 1 and 2 is made by the Account Manager or the Key Account Manager.
In case of doubts, the Key Account Manager or the Account Manager seek an opinion of the Foundation’s Management Board or the Foundation’s Legal Department.
§1.2. WHAT DOES THE APPLICATION PROCEDURE LOOK LIKE?
The application procedure proceeds as follows:
a. a candidate for Beneficiary completes the Application form available on the Foundation’s website or sends the completed Application form to the Foundation electronically, in particular via Instagram, Facebook or Telegram, or via the Telegram platform by contacting the Sales Manager, Key Account Manager or Account Manager;
b. the Application is accepted and analyzed by the Sales Manager, Key Account Manager or Account Manager, who performs its formal and substantive assessment;
c. in case of doubts as to whether the Application meets formal or substantive criteria, the Sales Manager, Key Account Manager or Account Manager seeks an opinion of the Management Board or the Legal Department;
d. the Sales Manager, Key Account Manager or Account Manager decides to grant or refuse support for the Venture under the Incubation Program, justifying the decision and delivering the justification to the candidate for Beneficiary;
e. in the event of a decision to grant support, the Foundation concludes a Cooperation Agreement with the Beneficiary in documentary or written form, including by electronic signature or e-signature;
f. signing the Cooperation Agreement means that support may begin to be provided under the Incubation Program, including issuing sales invoices by the Beneficiary;
g. if it is deemed that implementation of the Venture may be risky or demanding for the Foundation, it may establish or request that the Beneficiary establish security for implementation of the Venture, in an appropriate form at the Foundation’s discretion. The Beneficiary’s lack of consent to such actions results in limitation or impossibility of using the Incubation Program and constitutes grounds for not concluding or for terminating the Cooperation Agreement without observing the notice period;
h. the Cooperation Agreement may be concluded on the terms of a promotion specified in separate promotion regulations; in such a case, the provisions of the promotion regulations take precedence over the provisions of the Regulations.The Foundation has the right to control the Beneficiary’s implementation of the Venture, including to request presentation of relevant documents, information and explanations related to the implementation of the Venture.
The Beneficiary undertakes to promptly pay the Foundation compensation corresponding to the amount of damage suffered by the Foundation as a result of implementing or improper implementation of the Venture by the Beneficiary.
§2. RULES OF OPERATION OF THE PROGRAM
§2.1. WHAT SUPPORT DOES THE BENEFICIARY RECEIVE?
The Incubation Program provides support enabling the Beneficiary to begin conducting business activity within the Venture with substantive and formal support from the Foundation in the form of a Key Account Manager, an Account Manager and other authorized specialists.
Support is divided into basic support, provided within the administrative fee, and additional support, priced each time by the Key Account Manager or the Account Manager, in accordance with the description in the table below. The scope of basic support depends on the selected basic support package. The Beneficiary selects the basic support package before concluding the Cooperation Agreement. A change of the basic support package requires the Foundation’s consent.
BASIC SUPPORT
Standard package
Use of the Foundation’s legal personality
Accounting and tax services
(up to 25 accounting documents (total sales and cost) per month)
Settlement services
Access to the CRM system
Document archiving
Support of the Key Account Manager or Account Manager from Monday to Friday
between 10:00–18:00
Premium package
Use of the Foundation’s legal personality
Accounting and tax services
(up to 25 accounting documents (total sales and cost) per month)
Settlement services
Access to the CRM system
Document archiving
(the Beneficiary does not have to send accounting documents as printouts to the Foundation’s office address)
Support of the Key Account Manager or Account Manager from Monday to Friday
between 10:00–18:00
Preparation of documents for payment of remuneration by a Foundation specialist
Preparation of invoices for contractors by a Foundation specialist
Priority payment of remuneration (within 2 hours)
Discount on legalization services – 20%
(applies to purchasing the Foundation’s legalization services while using the premium package)
Free settlement of the annual tax return (PIT-37)
ADDITIONAL SUPPORT
TYPE | ADDITIONAL DESCRIPTION
Basic support beyond specified hourly or quantitative limits – accounting and HR services above the limit of 25 documents – an additional PLN 100 net for sending the next document(s) above this limit up to a total maximum of 50 documents; if the number of documents exceeds a total of 50 documents, the fee is determined individually by the Foundation.
IT services not related to the Venture conducted by the Beneficiary; the fee is determined individually by the Foundation.
Legal services not related to the Venture conducted by the Beneficiary; the fee is determined individually by the Foundation.
Accounting and HR services not related to the Venture conducted by the Beneficiary; the fee is determined individually by the Foundation.
Other services (Medicover, Multisport, Luxmed, language courses) offered by cooperating entities on the basis of rates negotiated with the Foundation.
The Foundation may establish a list of other types of support, the provision of which results in charging additional fees.
The Foundation may provide the Beneficiary with equipment owned by the Foundation for implementation of the Venture, which the Beneficiary returns to the Foundation in an unimpaired condition no later than at the moment of termination of the Cooperation Agreement.
§2.2. WHAT ARE THE BENEFICIARY’S OBLIGATIONS?
The Beneficiary declares that they are aware of and accept that within the Venture conducted by them:
a. they will bear the costs of taxes at the currently applicable rate, i.e. income tax (PIT) – in the case of receiving remuneration from the Foundation under civil-law contracts, value added tax (VAT) – resulting from the Venture’s activity, other taxes, if the obligation to pay them arises from the Venture’s activity and applicable legal provisions;
b. they will bear the costs of social insurance contributions if such an obligation arises from legal provisions and arises within actions resulting from the implementation of the Venture;
c. they are obliged to increase their knowledge of the law concerning the activity conducted by them, monitor changes in the law in this respect and comply with changing provisions, even if this results in an increase in obligations performed by them within the Venture;
d. they may not be deregistered from ZUS as an insured person more than twice a year.The Beneficiary undertakes to:
a. regularly send the Foundation all documents related to implementation of the Venture, in particular contracts and accounting documents – within the deadlines specified in these Regulations and the Cooperation Agreement and in cases when requested by the Key Account Manager or the Account Manager, as providing the documents will be necessary to make settlements within the Venture or perform other obligations resulting from legal provisions;
b. provide the Key Account Manager or the Account Manager with documents and explanations necessary to carry out control activities within the Venture;
c. reimburse administrative costs in the form of the administrative fee, payable once per month;
d. promptly reimburse other fees if incurring them by the Foundation is necessary for implementation of the Venture;
e. cooperate, as far as possible, with other Beneficiaries of the Foundation.
§2.3. WHAT ARE THE ADMINISTRATIVE FEES UNDER THE PROGRAM?
The standard monthly administrative fee, covering the costs of participation in the Incubation Program and providing basic support, specified in detail in §2.1 of these Regulations, amounts from January 2026 (inclusive):
a. PLN 550.00 (in words: five hundred and fifty) net, increased by VAT for the standard package;
b. PLN 700.00 (in words: seven hundred) net, increased by VAT for the premium package;
– in the case of implementing the Venture by one Beneficiary.The administrative fee is payable by the tenth day of each month, in advance, except for the first payment, which is payable within 10 days from the date of заключення the Cooperation Agreement.
When the Foundation concludes more than one civil-law contract for implementation of the Beneficiary’s Venture, the standard monthly administrative fee referred to in § 2.3 section 1 is increased by an additional flat monthly administrative fee in the amount of:
a. if the beneficiary is not a foreigner or is a foreigner and has access to the labor market and does not require conducting any legalization procedure, PLN 150.00 (in words: one hundred and fifty) net, increased by VAT, from the second and each subsequent contract;
b. if the beneficiary is a foreigner who does not have access to the labor market or requires conducting any legalization procedure, PLN 350.00 (in words: three hundred and fifty) net, increased by VAT, from the second and each subsequent contract.The administrative fee is charged for each calendar month during the term of the Cooperation Agreement, regardless of the day of commencement and the day of termination of participation in the Program.
If the Beneficiary is in arrears with the administrative fee for a period of at least three months, the Foundation has the right to terminate the Cooperation Agreement without a notice period, thereby preventing use of the Incubation Program.
In the event of failure to pay on time, the Foundation is entitled to maximum statutory interest for delay, and the Beneficiary will be obliged to repair the damage resulting from failure to pay on time, in particular the costs of debt collection incurred.
In the case of performing additional activities for the benefit of Beneficiaries, the Foundation charges:
a. correction of a tax return in connection with failure to comply with the invoice issuance procedure – PLN 150.00 (one hundred and fifty) net increased by VAT;
b. submission of an application for assignment of a PESEL number – a fee of PLN 150.00 (one hundred and fifty) net increased by VAT.The Foundation is entitled to establish additional administrative fees borne by the Beneficiaries or to increase them if the necessity to incur them or incur them in a given amount by the Foundation arises due to a change in regulations and they are necessary for implementation of the Venture.
The Foundation informs the Beneficiary about establishing these fees via email message.
The Beneficiary authorizes the Foundation to collect the administrative fee and other fees resulting from these Regulations from their sub-account if sufficient funds are accumulated thereon.
The standard monthly administrative fee referred to in § 2.3 section 1 may be reduced by PLN 50.00 (in words: fifty) per month under the following conditions:
a. The Beneficiary informs the Foundation of the wish to use the reduction of the standard monthly administrative fee. Such a declaration is valid until revoked or until the Beneficiary ceases to meet the conditions specified in this section. The declaration may be submitted no more often than once per calendar year.
b. The Beneficiary pays the standard administrative fee referred to in § 2.3 section 1 in advance for the next 3 months, by the tenth day of the first of the three months. In such case, the standard administrative fee is reduced by PLN 50.00 (in words: fifty) per month, i.e. by a total of PLN 150.00 (in words: one hundred and fifty) for three months.
c. In the event of failure to pay the standard administrative fee referred to in § 2.3 section 1 in advance for the next 3 months by the tenth day of the first of the three months, the Beneficiary loses the possibility of reducing the standard monthly administrative fee referred to in § 2.3 section 1 by PLN 50.00 (in words: fifty) in a given calendar year and is obliged to make payments in accordance with § 2.3 sections 1 and 2 starting from the month in which the deadline for advance payment for the next 3 months fell and was not met.
§2.4. HOW IS INFORMATION EXCHANGED UNDER THE PROGRAM?
Communication between the Parties, including sending agreements, accounting documents, as well as statements and information, takes place exclusively via:
a. the Parties’ email addresses provided according to the procedures specified in §2 of the Cooperation Agreement;
b. the Beneficiary’s telephone number provided according to the procedures specified in §2 of the Cooperation Agreement and the Foundation’s telephone number provided in the email received from the Coordinator, pursuant to §2 section 5 of the Cooperation Agreement;
c. the Parties’ correspondence addresses provided in §5 section 3 of the Cooperation Agreement.Receipt of data, information and documents through communication channels other than those indicated in section 1 is not treated as their delivery/serving to the Foundation or the Beneficiary.
Receipt of information, a document or an inquiry through the communication channels indicated in section 1 is treated as received from the Beneficiary/Foundation; therefore, the Parties undertake not to provide access to the indicated communication channels to third, unauthorized persons.
A change of the data specified in section 1 is made in accordance with the rules specified in the Cooperation Agreement.
The Beneficiary informs the Foundation about a change of data included in the personal questionnaire promptly, but no later than within three days.
The Foundation has the right to provide the Beneficiary with information about the Venture.
The Beneficiary has the right to provide information about the Venture to the Management Board, the Account Manager and a person who presents an authorization from the Foundation.
The Parties are obliged to protect the information and data of the other Party in their possession, observing the will of the Parties and generally applicable legal provisions.
§2.5. DISCIPLINARY MEASURES
If the Beneficiary evades fulfilling obligations arising from these Regulations and the Cooperation Agreement, in particular when delays in fulfilling obligations or failure to fulfill them cause the Foundation to take additional actions and/or incur additional costs, the Foundation’s representative has the right to apply measures aimed at ensuring the Beneficiary fulfills their obligations as soon as possible.
The Foundation’s representative may, among others, charge an additional fee if delays in providing financial documents by the Beneficiary led to the need to correct tax returns or other returns or documents, or charge another fee for additional actions performed by the Foundation, the necessity of which resulted from the Beneficiary’s negligence.
If, as a result of the Beneficiary’s actions, a fine is imposed on the Foundation or the Foundation suffers other damage, the Beneficiary is obliged to promptly cover it and promptly cover all other costs incurred by the Foundation as a result of and in connection with their actions.
In the event of a gross or repeated (at least three times) breach by the Beneficiary of the Regulations, the Cooperation Agreement, other agreements or arrangements concluded between the Foundation and the Beneficiary, or legal provisions concerning the implemented Venture, in particular when the Foundation has been exposed by the Beneficiary to damage or other negative effects, the Foundation may impose on the Beneficiary a contractual penalty in the amount of PLN 10,000.00 (ten thousand) for each case.
Claiming compensation exceeding the amount of the contractual penalty is permitted.
§2.6. PROCEDURE FOR REPORTING IRREGULARITIES
In the event of reservations regarding the quality or method of performing the Incubation Program, actions taken by a Foundation representative or a third party that could lead to a breach of law or cause damage to the Foundation or Beneficiaries, as well as in the event of other noticed irregularities, the Beneficiary has the right to report them to: office@fba.ink
A reply is provided to the Beneficiary within ten days.
If the existence of irregularities is confirmed, the Foundation will take remedial and compensatory actions.
The Foundation will not draw any negative consequences against the Beneficiary for reporting irregularities.
§3. HOW DOES THE PROCEDURE FOR SUSPENDING SUPPORT PROCEED?
The Beneficiary has the right to suspend support under the Incubation Program for a period of three months in each calendar year.
The Beneficiary may suspend support for a period of three months or two consecutive months or for any selected single months during the year, however always for full calendar months.
This period may not concern the month of December or the last month of the Beneficiary’s use of the Incubation Program.
The Beneficiary submits a request to suspend the Program by the last day of the previous month to the Key Account Manager or the Account Manager via email.
During the suspension period, the Beneficiary has no right to use the Program’s support services, including may not issue invoices.
The administrative fee during the suspension period amounts to PLN 250 (two hundred and fifty) net for one month.
§4. HOW TO TERMINATE PARTICIPATION IN THE INCUBATION PROGRAM?
The Cooperation Agreement may be:
a. terminated by either Party under the terms specified therein, with the notice period indicated therein;
b. terminated without observing the notice period in the cases specified in the Cooperation Agreement and these Regulations;
c. terminated by mutual consent of the Parties, at the time and under the terms specified by the Parties.Termination of the Cooperation Agreement, including by notice, is made in writing and delivered to the correspondence addresses of the Parties (or email addresses) indicated in the Cooperation Agreement, whereby the date of delivery is deemed to be the date of receipt of the correspondence or the expiry of fourteen days from its first notice of attempted delivery.
At the moment of termination of the Cooperation Agreement, the Beneficiary loses the right to use the Incubation Program, including all forms of support, the equipment, premises and other property of the Foundation as well as their bank sub-account, and no claims for further use of support shall be due to them.
Until the termination of the Cooperation Agreement, the Beneficiary covers all administrative and other fees resulting from the Regulations and all obligations they incurred toward the Foundation within the implementation of the Venture.
If after termination of the Cooperation Agreement it turns out that there are obligations or claims of third parties against the Foundation resulting from the Venture conducted by the Beneficiary, the Beneficiary is obliged to promptly, no later than within 3 days, settle or satisfy them, and if they were satisfied by the Foundation, promptly, no later than within 3 days, reimburse the costs incurred by the Foundation.
If the Beneficiary is in arrears with their obligations toward the Foundation, the Foundation has the right to make set-offs against the Beneficiary’s receivables.
§5. CAN THE REGULATIONS BE AMENDED?
The Regulations may be amended. The Beneficiaries will be informed about each amendment to the Regulations by receiving a new version of the Regulations by email provided for contact in the Cooperation Agreement (“Delivery”).
The Foundation may supplement the Regulations with Appendices if a separated sphere or type of the Foundation’s activities requires separate regulation. Such Appendices constitute an integral part of the Regulations and are introduced and amended in the manner specified in section 1.
The Beneficiary is entitled to terminate the Cooperation Agreement within 10 (in words: ten) days from the day of Delivery with a 1-month (in words: one-month) notice period effective at the end of the calendar month following the month in which the notice was submitted. The notice must be made by a written statement submitted to the Foundation’s registered office address.
The amendments referred to in § 5 sections 1 and 2 of the Regulations enter into force after the ineffective lapse of the 10-day termination period indicated in § 5 section 3 of the Regulations.
Management Board of the Foundation, dated 23.12.2025
Appendix:
Information on the processing of personal data